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Email: StudentTechSupport@butte.edu

Call: 530-895-2925

Visit: Learning Resource Center (LRC) 120

Faculty and Staff:

Email: UserSupportServices@butte.edu

Call: 530-895-2888

Visit: Learning Resource Center (LRC) 120

Security

Office 365: Security in the Cloud

  • Data Security and Privacy in regards to Microsoft Office 365
  • The Microsoft Trust
  • Security-Related Questions
  • Additional Online Resources

Data Security and Privacy in regards to Microsoft Office 365

Office 365 is a robust service that hosts e-mail and data for all faculty, staff and students of Butte College. Office 365 is more secure than the service Butte College could provide in a locally hosted environment.

Office 365 maintains the latest defenses against viruses and spam with Forefront® Online Protection for Exchange, a service that handles over 150 million messages to 8.5 million users around the world every day and is updated to address new virus and spam threats as soon as they appear. Microsoft helps to safeguard your data by hosting it in geographically-distributed data centers, with continuous data backup and premier disaster recovery capabilities.

Electronic communication, including e-mail, is vulnerable to access by unauthorized parties in transmission and in storage. It is recommended that electronic communication (including e-mail) not be used for sensitive data. While Office 365 itself has the necessary controls for handling of sensitive information, the receiving email system and network must also be secure for the data to be fully protected.

The Microsoft Trust

Microsoft is consistently and proactively working toward earning your trust by focusing on the following Office 365 trust principles.

  • Your privacy matters - Your data belongs to you. Microsoft does not scan emails and documents to create advertisement products.

  • Independently verified - Microsoft Office 365 is compliant with world-class industry standards, including ISO 27001, EU Model clauses, HIPAA BAA, and FISMA, and it is verified by third-party auditors.

  • Leadership in transparency - Office 365 customers know where major Office 365 data centers are located, who can access that data, and under what circumstances that data can be accessed.

  • Relentless on security - Office 365 offers robust built-in security features for all customers and optional controls that enable customers to customize their security preferences.

Security-Related Questions

Where is our data stored?

Butte College data is stored on servers located in the United States of America. Who owns our data? Butte College owns our Office 365 data, not Microsoft.

Is Butte College compliant with rules of FERPA and HIPPA if Microsoft hosts our data?

Yes. We are compliant with all rules of FERPA because the Office 365 data is owned by Butte College, not Microsoft.

Does Microsoft use our data for any purpose?

Microsoft does not scan or use our data for any purpose other than supporting Office 365 services such as indexing email so users can more quickly search for emails.

Can or will Microsoft share our data without consent to partners or government agencies?

No, Microsoft does not share our data with anyone without consent. Any requests for data are aggressively redirected to Butte College since Butte College and not Microsoft owns the data.

Can or will Microsoft share data with non-US partners or governmental agencies?

No, Microsoft does not share our data with non-US partners or governmental agencies without our consent. Any requests for data are aggressively redirected to Butte College since Butte College and not Microsoft owns the data.

Can US or non-US partners or Governmental agencies access (scan) our data without consent?

No, US or non-US partners or governmental agencies cannot access or scan our data without consent. Any requests for data are aggressively redirected to Butte College since Butte College and not Microsoft owns the data.

 

Additional Online Resources

Microsoft Security Trust Center Top Ten Lists –
http://office.microsoft.com/en-us/business/office-365-trust-center-top-10-trust-tenets-cloud-security-and-privacy-FX104029824.aspx#securityAndPrivacy

Statement from Microsoft on Customer Privacy –
http://www.microsoft.com/en-us/news/Press/2013/Jun13/06-06statement.aspx

Information regarding the privacy of our data –
http://office.microsoft.com/en-us/business/office-365-cloud-privacy-FX103046091.aspx

Information regarding where our data is stored –
http://www.microsoft.com/online/legal/v2/?docid=25

Information regarding access to Butte College data hosted on Microsoft servers –
http://www.microsoft.com/online/legal/v2/?docid=24&langid=en-us

FERPA information –
https://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

Butte College | 3536 Butte Campus Drive, Oroville CA 95965 | General Information 530.895.2511

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