Financial Aid Forms

2017-2018  Forms & Required Documents


Please select and print the forms you are required to submit as listed on your MyBC Portal "Required Documents" or on your FAFSA Received Notification email. IMPORTANT: Make sure you select and print the correct forms for the correct academic year.

2017 - 2018 FORMS (FOR FALL 2017 & SPRING 2018)


2017-2018 ACAD PROGRAM: Your Butte College account has been identified as having a UNDECLARED Academic Program or a program that Butte College no longer offers.

INSTRUCTIONS:Go to MyBC/Blackboard>Access WebAdvisor>Update My Profile>Update Academic Program. If you are unsure of your major/program and need assistance, you may attend one of the many "Deciding Upon and Declaring your Major" workshops offered by the Counseling Department. Call 895-2378, or visit the Counseling Department office on the Main Campus for assistance.


2017-2018 CAL GRANT H.S. GRADUATION VERIFICATION: Necessary to receive the Cal Grant and all other financial aid for which you may qualify. AFTER you graduate from high school, you must verify your HS grad date on the CSAC website at https://mygrantinfo.csac.ca.gov/logon.asp



 2017-2018 DECLINE PELL GRANT FORM: Pell Grant is limited to 6 full-time years or 600% Lifetime Eligibility Used. This form is only for students who choose NOT to receive their scheduled Pell award for 2017-2018. See form for instructions.


2017-2018 EDUCATION GOAL: Your Butte College account has been identified as having a UNDECIDED Education Goal.

IMPORTANT: Eligible Education Goals for financial aid are Transfer with AA/AS; Transfer without AA/AS; AA/AS without Transfer; Vocational Degree without Transfer; or Vocational Certificate of Achievement without Transfer.

INSTRUCTIONS: Go to MyBC>Access WebAdvisor>Update My Profile>Update Current Education Goal. If you are unsure of your major/program and need assistance you may attend one of the many "Deciding Upon andDeclaring your Major" workshops offered by the Counseling Department. Call 895-2378, or visit the Counseling Department office on the Main Campus for assistance.


2017-2018 ELIGIBLE NON-CITIZEN VERIFICATION: Required for students who are eligible non-citizens to document their non-citizen eligibility for Federal Student Aid programs.


2017-2018 FAFSA DEPENDENCY STATUS VERIFICATION FORM: Required for students, who answered "YES" on the FAFSA to one of the following:


2017-2018 FAFSA REJECTED: Your 2017-2018 Free Application for Federal Student Aid was rejected by the federal processor.

Instructions: As a Returning User, go to the Federal Student Aid Web Site at www.fafsa.gov. Click on "Login", then select your Student Aid Report (SAR) to view.

Go to the section entitled "FAA Information". There you will find the reason(s) your FAFSA was rejected and what actions you must take. For additional information, read the section called "Comments" from the left navigation bar. Note: The resolution of a rejected FAFSA is the responsibility of the student.


2017-2018 HIGH SCHOOL COMPLETION STATUS VERIFICATION SHEET: Instructions for students required to document their high school completion status for the 2017-2018 academic year. This is a Federal verification form only. For Cal Grant high school verification, see above for Cal Grant High School Verification.


2017-2018 HOUSEHOLD SIZE AND NUMBER IN COLLEGE VERIFICATION: For students required to verify their household size and number in college.


2017-2018 IDENTITY AND STATEMENT OF EDUCATIONAL PURPOSE: INSTITUTIONAL Verification. The student MUST PRESENT a valid government-issued photo ID and sign this form IN PERSON at the Financial Aid Office. If the student cannot appear in person, the student should submit NOTARY version below.


2017-2018 IDENTITY AND STATEMENT OF EDUCATIONAL PURPOSENOTARY Verification. This form MUST PRESENT a valid government-issued photo ID, and sign IN PERSON before a NOTARY. The original form must then be mailed (no FAX or email). See form for instructions.


2017-2018 INCOME TAX RETURN INFORMATION SHEET FOR SPECIAL FILING CIRCUMSTANCES. Special filing circumstances: (1) IRS filing extensions; (2) amended IRS income tax returns; (3) tax filers who were victims of IRS identity theft; and (4) filers of Non-IRS income tax returns.


LOAN DEFAULT: You are not eligible to receive any federal student aid until your default has been resolved.

Federal regulations require that you make satisfactory arrangements with the servicer of your loan to repay the defaulted loan. Once you have repaid the loan or made satisfactory arrangements to repay the loan, please submit documentation to our office and we will reactivate your application for financial aid. Go to www.myeddebt.com for information and assistance or call 1-800-621-3115 for questions regarding your defaulted student loan account.


ONE-SEMESTER LOAN REQUEST: Coming Soon. Form required for students who indicated on their Direct Loan application that their loan request is for Fall 2017 only.


2017-2018 PARENT INCOME TAX FILER VERIFICATION: For students whose parent(s) are required to provide filed IRS income tax information for 2015. Print and submit Parent Income Tax Filer Verification form and provide tax information by one of the following:

(1) Use the IRS Data Retrieval Tool (VIDEO TUTORIAL) to provide tax information (preferred), or (2) Order a 2015 Tax Return Transcript at www.irs.gov and attach to the Parent Income Tax Filer Verification form.

Please Note: The Financial Aid Office can only accept official IRS Tax Return Transcript. Click Here for Sample: Tax Return Transcript Sample.


2017-2018 PARENT NON-TAX FILER INCOME VERIFICATION: For students whose parent(s) are required to provide verification that they have not filed, will not file, and ARE NOT REQUIRED to file a 2015 federal tax return. See form for instructions.


SELECTIVE SERVICE REGISTRATION: You must submit proof of Selective Service registration before you can receive federal student aid. Go to www.sss.gov to register and print out confirmation of registration.

If you are over the age of 26 and never registered, you will have to print Request for Status Information Letter from the Selective Service System website. Follow instructions to complete the request form and mail it to Selective Service System for evaluation of your information. Once you have received your response letter from Selective Service, you will need to submit it to our office with a typed letter as to why you did not register.


 2017-2018 STUDENT INCOME TAX FILER VERIFICATION: For student and spouse (if married) required to provide filed IRS income tax information for 2015. Print and submit Student Income Tax Filer Verification form and provide tax information by one of the following:

(1) Use the IRS Data Retrieval Tool (VIDEO TUTORIAL) to provide tax information (preferred), or (2) Order a 2015 Tax Return Transcript at www.irs.gov and attach to the Student Income Tax Filer Verification form.

Please Note: The Financial Aid Office can only accept official IRS Tax Return Transcript. Click Here for Sample: Tax Return Transcript Sample.  


2017-2018 STUDENT NON-TAX FILER INCOME VERIFICATION: For student and spouse (if married) required to provide verification that they have not filed, will not file, and ARE NOT REQUIRED to file a 2015 federal tax return. See form for instructions.


 2017-2018 UNDECL/OLD PROGRAMS: Your Butte College account has been identified as having an UNDECIDED Education Goal and an UNDECLARED Academic Program.

Academic Program: Please choose an Associate Degree or a Certificate of Achievement at Butte College.
Eligible Education Goal choose one of the following: AA/AS; Transfer without AA/AS; AA/AS without Transfer; Vocational Degree without Transfer; or Vocational Certificate of Achievement without Transfer.

INSTRUCTIONS: Go to MyBC>Access WebAdvisor>Update My Profile>Update Academic Program and Current Education Goal. If you are unsure of your major/program and need assistance you may attend one of the many "Deciding Upon and Declaring your Major" workshops offered by the Counseling Department. Call 895-2378, or visit the Counseling Department office on the Main Campus for assistance.


 2017-2018 APPEALS FORMS


FALL 2017 COURSE EVALUATION FOR FINANCIAL AID: For students who are requested to submit a Course Evaluation for an Excess Units Petition, Loan Application or Satisfactory Academic Progress Appeal.


FALL 2017 BOARD OF GOVERNORS FEE WAIVER APPEAL: (Coming Soon) Loss of the Board of Governors Fee Waiver (BOGFW) occurs when students are on academic or progress probation, as defined in section 55031 (a) or (b), or any combination thereof for two consecutive primary semesters. This form is used to appeal the loss of the BOGFW. The loss of the BOGFW is required and governed by California Code of Regulations ยง 55031.


2017-2018 DEPENDENCY STATUS APPEAL. (INITIAL REQUEST). For applicants with adverse home situations, to request a review of their Dependent status for consideration as Independent for financial aid need analysis. Follow all instructions.


2017-2018 DEPENDENCY OVERRIDE RENEWAL:For students who were previously granted a Dependency Override by Butte College. Students with initial requests must use the Dependency Status Appeal (see above). See form for instructions.


EXCESS UNITS PETITION. For students disqualified for exceeding SAP time frame criteria, and who wish to appeal to extend their eligibility. Deadline for submitting a petition: October 31 for Fall; March 30 for Spring. See form for instructions.


FALL 2017 FINANCIAL AID PROBATION CONTRACT.( Coming Soon) For students whose SAP Appeal for Extenuating Circumstances has been approved, or for students approved for Probation due to term improvement. See form for instructions.


INTENT TO ATTEND COMPLETE FORM.(Coming Soon) Butte College is required to confirm the student's (intent to complete) a late starting class(es) when all other courses for the (payment period, i.e.; FALL 2017, Spring 2018, Summer 2018) have been dropped or were never attended.


2017-2018 PARENT APPEAL FOR UNUSUAL CIRCUMSTANCES: (Coming Soon) For parents of applicants to request adjustments to their student's federal student aid application based on unusual circumstances. See form for instructions.


2017-2018 STUDENT APPEAL FOR UNUSUAL CIRCUMSTANCES: (Coming Soon)For students to request adjustments to their federal student aid application based on unusual circumstances. See form for instructions.


FALL 2017 SATISFACTORY ACADEMIC PROGRESS EXTENUATING CIRCUMSTANCES APPEAL.(Coming Soon) For students with extenuating circumstances who failed to meet SAP criteria. Deadline for submitting an appeal: October 31 for Fall; March 30 for Spring. See form for instructions.