Financial Aid Forms
Documents are required for Federal Student Aid accountability. Documents are retained in the office for one year and then archived according to document-keeping requirements.
CHOOSE THE CORRECT FORM YEAR. Forms are available for both the current academic year and the next. Click on the form you need under the correct academic year.
Follow these guidelines for submitting forms and other requested documents.
- All documents must be complete and legible. Incomplete forms will not be accepted.
- Submit copies only of requested documents and keep originals for your records (we cannot make copies for you). Two exceptions only: The originals must be verified for U.S. naturalization papers and Identity and Statement of Educational Purpose.
- Do not send documents by email because email is not a secure means of communication.
- Send only what is requested. Do not resend additional copies unless specifically asked to do so. Sending duplicates can delay processing your file.
- Submit requested documents by mail to Butte College, Financial Aid Office, SAS -160, 3536 Butte Campus Drive, Oroville, CA 95965, by FAX at 530-895-2206, or at customer service windows in SAS -160.
NOTE: Scroll down to 2012-2013 for Summer 2013 Pell Grant Application
FORMS (in alphabetical order) within Academic Year
2013-2014
Fall 2013 - Spring 2014 - Summer 2014
13-14 Board of Governors Fee Waiver Application
Waives an eligible student's enrollment fees (tuition). It is not necessary to file a separate BOGFW application if you have completed a FAFSA or the California Dream Application (for eligible AB 540 students).
13-14 Child Support Verification
To be completed by students required to verify either their or spouse's child support PAID, or their parent(s)' child support PAID.
13-14 Decline Pell Grant Form
Pell Grant is the foundational grant for eligible undergraduate students and is limited to 6 full-time years or 600% Lifetime Eligibility Used. This form is only for students who choose NOT to receive their scheduled Pell award for 2013-2014. Please give careful consideration to the choice you make.
13-14 Dependency Status Appeal (INITIAL REQUEST)
For applicants who would like to request review of their Dependent status for consideration as Independent for financial aid need analysis.
13-14 Dependency Override RENEWAL
For students who were previously granted a Dependency Override by Butte College. Students with initial requests must use the Dependency Status Appeal (see above) and provide documentation as requested on the form.
13-14 Eligible Non-Citizen Verification
Form required for students who are eligible non-citizens to document their non-citizen eligibility for Federal Student Aid programs.
13-14 Excess Units Petition
For financial aid recipients who have failed to meet the SAP time frame requirement. Students disqualified for exceeding time frame requirements may appeal by submitting an Excess Units Petition. Deadline for submitting petition: October 30 for Fall; March 30 for Spring.
13-14 FAFSA Dependency Status Form
Form required for students, who answered "yes" on the FAFSA to being orphaned, in foster care, a ward of the court, an emancipated minor, in legal guardianship, or homeless, to document their Independent status for financial aid purposes.
13-14 High School Completion Status Information Sheet
Instructions for students required to document their high school completion status for the beginning of the 2013-2014 academic year.
13-14 Household Size and Number in College Verification
To be completed by students required to verify their household size and number in college.
13-14 Identity and Statement of Educational Purpose: INSTITUTIONAL Verification Form for students required to verify their identity and educational purpose. The student MUST PRESENT a valid government-issued photo ID and sign this form IN PERSON at the Financial Aid Office. If student cannot appear in person, student should submit NOTARY version below.
13-14 Identity and Statement of Education Purpose: NOTARY Verification
Form for students required to verify their identity and educational purpose. This form MUST BE PRESENTED, along with a valid government-issued photo ID, to a public NOTARY. The original form must then be mailed (no FAX or email) to Butte College Financial Aid Office, 3536 Butte Campus Drive, Oroville, CA 95965.
13-14 Income Tax Return Information Sheet for Special Filing Circumstances
Instructions for special filing circumstances: (1) filing extensions granted by the IRS; (2) amended IRS income tax returns; (3) tax filers who were victims of IRS identity theft; and (4) individuals who filed Non-IRS income tax returns.
13-14 Parent Income Tax Filer Verification
For students whose parent(s) are required to provide filed IRS income tax information for 2012.
13-14 Parent Non-Tax Filer Income Verification
For students whose parent(s) are required to provide verification that they have not filed, will not file, and ARE NOT REQUIRED to file a 2012 federal tax return. This form must be completed in full and submitted with W-2 or 1099 statements issued to the parents.
13-14 Receipt of SNAP Benefits Verification
To be completed by students required to verify either their or spouse's receipt of SNAP benefits in 2011 or 2012, or their parent(s)' receipt of SNAP benefits in 2011 or 2012.
13-14 Student Income Tax Filer Verification
For student and spouse (if married) required to provide filed IRS income tax information for 2012.
13-14 Student Non-Tax Filer Income Verification
For student and spouse (if married) required to provide verification that they have not filed, will not file, and ARE NOT REQUIRED to file a 2012 federal tax return. This form must be completed in full and submitted with W-2 or 1099 statements issued to student and/or spouse.
2012-2013
Fall 2012 - Spring 2013 - Summer 2013
Summer 2013 Pell Grant Application
For students enrolled in Summer Session 2013, who have a 2012-2013 FAFSA on file at Butte, and who have remaining 2012-2013 Pell eligibility. Students must register for Summer Session prior to applying for summer Pell Grant and be prepared to pay for classes before determination of aid eligibility.
12-13 Board of Governors Fee Waiver Application
Waives an eligible student's enrollment fees (tuition). DO NOT file separate BOGFW application if you have submitted a FAFSA.
12-13 Course Evaluation for Financial Aid
For students who are required to submit a Course Evaluation for an Excess Units Petition or a Loan Application.
12-13 Decline Pell Grant Form
Pell Grant is the foundational grant for eligible undergraduate students and is now limited to 6 full-time years or 600% Lifetime Eligibility Used. This form is only for students who choose NOT to receive their scheduled Pell award for 2012-2013. Please give careful consideration to the choice you make.
12-13 Dependency Status Appeal
For applicants who would like to request review of their Dependent status for consideration as Independent for financial aid need analysis.
12-13 Dependency Override RENEWAL
For students who were previously granted a Dependency Override by Butte College. Students with initial requests must use the Dependency Status Appeal (see above) and provide documentation as requested on the form.
12-13 Dependent Verification Worksheet (12-13 Dep Verif Worksheet)
To be completed by dependent financial aid recipients selected for federal verification. Requires both parent and student information and signatures.
12-13 Eligible Non-Citizen Verification
Form to enable students who are eligible non-citizens to document their non-citizen eligibility for Federal Student Aid programs.
12-13 Excess Units Petition
For financial aid recipients who have failed to meet the SAP time frame requirement. Students disqualified for exceeding time frame requirements may appeal by submitting an Excess Units Petition. Deadline for submitting petition: October 30 for Fall; March 30 for Spring.
12-13 FAFSA Dependency Status Form
Form to enable students, who answered “yes” on the FAFSA to being orphaned, in foster care, a ward of the court, an emancipated minor, in legal guardianship, or homeless, to document their Independent status for financial aid purposes.
Financial Aid Probation Contract
For students who have been notified that their SAP Appeal for Extenuating Circumstances has been approved, or for students approved for Probation due to term improvement. In order to receive financial aid while on Probation, students must return this completed form to the Financial Aid Office as soon as possible.
12-13 Independent Verification Worksheet (12-13 Indep Verif Worksheet)
To be completed by independent financial aid recipients selected for federal verification. Requires student (and spouse) information and signature.
12-13 Parent Appeal for Unusual Circumstances
For parents of applicants who would like to request adjustments to their student’s federal student aid application based on unusual circumstances. Through an appeal process, we will determine if the circumstances will result in a change to student’s aid eligibility.
12-13 Satisfactory Academic Progress Extenuating Circumstances Appeal
May not submit before Feb. 11. Must be in classes and get Course Evaluation after 3rd week of semester. Course Evaluation is part of APPEAL packet. For financial aid recipients who have failed to meet SAP criteria. Extenuating circumstances may include serious illness or injury, death of an immediate family member, or other non-recurring catastrophic or compelling situation beyond the student's reasonable control. Appeals for SPRING 13 must be submitted AFTER the 3rd week of the semester (NOT before Feb. 11) and BY April 30, 2013.
12-13 Student Appeal for Unusual Circumstances
For applicants who would like to request adjustments to their federal student aid application based on unusual circumstances. Through an appeal process, we will determine if the circumstances will result in a change to your aid eligibility.
