2013-14 Unit Plan
Student Orientation

Mission Statement

The mission of the Orientation Program is to encourage student success by assisting new students through the enrollment process.  We keep students engaged and excited about their education with the guidance of professional and knowledgeable leaders.  The program helps to create a respectful, welcoming, and comfortable campus for students to feel connected and supported. 

Program Description

The goal of orientation is to help provide a smooth transition to Butte College for new students.  After completing the Orientation Program, new students should be familiar with the registration process, be able to locate their classrooms, and be familiar with the student and academic services available to them.

The Orientation Program utilizes highly trained Butte College students as Orientation Leaders.  The leaders provide information about student services, help set up My BC/Portal accounts, and lead campus tours during Orientation.  The total number of new students that attended Orientation during 2012 was 2,479 plus an additional 262 students who completed the on-line orientation. (These numbers do not include Reg2Go orientations.)

Future Development Strategy

Strategy 1

Continue expanding the online orientation for late start students. 

Initiatives
  • Inspiring passion through collaboration

  • Supporting Rationale
    Provides a method for late start students to receive the information that they missed because they were unable to attend an in-person orientation.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 2

    Continue improving Roadrunner Prep (online pre-orientation). 

    Initiatives
  • Inspiring passion through collaboration
  • Focusing on student success

  • Supporting Rationale
    Provides a method of helping new students be more prepared for orientation.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 3

    Continue to develop and expand a component during the in-person orientation

    Initiatives
  • Inspiring passion through collaboration
  • Valuing a culture of learning

  • Supporting Rationale
    Many parents want and need information concerning how they can support their student.  The Parent Orientation helps the parent see the difference between high school and college and how best they can support the student.

    Supporting Rationale Alignment
  • Increasing student success
  • Strategy 4

     Develop a parent newsletter.

    Initiatives
  • Inspiring passion through collaboration
  • Valuing a culture of learning

  • Supporting Rationale
    To increase the communication between the school and parents so they are aware of the many programs and services offered to students. 

    Supporting Rationale Alignment

    Strategy 5

    Continue offering Leadership Academy to Orientation Leaders.  In the past,

    Initiatives
  • Inspiring passion through collaboration
  • Valuing a culture of learning

  • Supporting Rationale
    Leadership Academy helps prepare our student leaders for Orientation, involvement in student government and whatever else they decide to do.  The Academy focuses on the individual leader becoming more aware of their learning style, their strengths and how to use their strengths.

    Supporting Rationale Alignment

    Strategy 6

    Provide funding to attend NODA, the National Orientation Directors Association

    Initiatives
  • Inspiring passion through collaboration

  • Supporting Rationale
    NODA provides many excellent ideas from other orientation programs.  It eliminates the 'trial and error' of trying to develop a solution to a problem when other schools have already done so.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Strategy 7

    Work with the Webmaster to refine the scheduling/calendar system we are currently

    Initiatives
  • Inspiring passion through collaboration

  • Supporting Rationale
    It is currently difficult to find a student's registration for orientation in the calendar system since the system lists students by date in scheduling instead of name or id #.  Students wanting to confirm an orientation appointment must be put on hold for quite awhile.

    Supporting Rationale Alignment

    Required Resources

    $24,690 – Student Staff – To cover Orientation student staff during the Summer and Winter Orientations.  In the past, the Matriculation budget has paid for the Orientation staff.  As a result of cuts, the matriculation budget is unable to cover this cost.  The calculation is 10 days (80 hours at $8) of training plus 27 orientation sessions at 6 hours per orientation (162 hours at $8.75) for an annual cost for 1orientation leader of $2,057.50.  Our goal is to have 11 orientation leaders plus a program assistant.
    $1,000 – Duplicating Supplies –To cover the costs of printing Orientation inserts. We have put most of our orientation handouts posted on My BC Portal, but still must print some material. (ex. Daily schedules, evaluations, hardcopies of material for students without computer access and for students with disabilities.)
    $3,000 – Printing of Orientation Resource Booklet – We have reduced the size of the Orientation Resource Booklet and will be printing on campus to help reduce the cost.  The Booklet contains vital information that new students need the day of their orientation and during the semester.
    $2,480Printing Catalogs for Orientations – Our academic counselors have requested that we have hard-copy catalogs available to use in the rooms during the counseling/registration portion of orientation.  These are no longer free.  Catalogs will not be given to students.  This is assuming an on-campus print job at $4.00 per catalog for a total of 620 catalogs to be used for summer and winter orientations.
    $6,425  – Leadership Academy – Targeted for student leaders – This is equivalent to BCLDI/Leadership Butte for students.  It is a way to invest in our student leaders.  Leadership Academy is held the first week following the end of the Spring term and participation in mandatory for orientation leaders.  In the past we have received help from the Foundation to off-set some of the costs, however Foundation Funds were not available this year.  Stipend for participating students -- $3,000; Food -- $400; non-instructional Supplies -- $400; 50 StrengthsFinder codes at $12.50 each
    $3,000 – Roadrunner Rush – Expenses surrounding Roadrunner Rush.  In Fall 2012, about 500 new students participated in Roadrunner Rush.  New students listened to a motivational speaker, participated in workshops, purchased textbooks, obtained Student Activities cards and browsed department tables. In the past, the Associated Students have helped fund this event, however AS funding is currently much tighter.  The cost is $2,500 – food, $200 – tents, $200 – supplies, $100 – printing.
    $800 – Travel to NODA – Our students receive a great deal of exposure to other orientation programs at the NODA National Convention.  Many of the program revisions that have been implemented over the past 5 years are the direct result of Butte College sending students and a staff member to NODA. 

    Total:    $41,395

    Current Revenue Stream

    2012 – 2013 Orientation Budget:  $93,706      
    2012 – 2013 Orientation Budget One Time Money:  $30,000

    Augmentation Requests

    Original Priority Funded Program, Unit, Area Resource Type Description Account Number Object Code One-Time Augment Ongoing Augment Supporting Rationale
    1 Yes Orientation Personnel Student Orientation Leaders 11.000.708.1.639006 52368 $0.00 $24,690.00 To cover Orientation student staff during the Summer and Winter Orientations. In the past, the Matriculation budget has paid for the Orientation staff. As a result of cuts, the matriculation budget is unable to cover this cost. The calculation is 10 days (80 hours at $8) of training plus 27 orientation sessions at 6 hours per orientation (162 hours at $8.75) for an annual cost for 1orientation leader of $2,057.50. Our goal is to have 11 orientation leaders plus a program assistant.
    2 Yes Orientation Operating Expenses Leadership Academy 11.000.708.1.639006 55890 $0.00 $6,425.00 Targeted for student leaders – This is equivalent to BCLDI/Leadership Butte for students. It is a way to invest in our student leaders. Leadership Academy is held the first week following the end of the Spring term and participation in mandatory for orientation leaders. In the past we have received help from the Foundation to off-set some of the costs, however Foundation Funds were not available this year. Stipend for participating students -- $3,000; Food -- $400; non-instructional Supplies -- $400; 50 StrengthsFinder codes at $12.50 each
    3 Yes Orientation Operating Expenses Printing Orientation Resource Booklets 11.000.708.1.639006 54200 $0.00 $3,000.00 We have reduced the size of the Orientation Resource Booklet and will be printing on campus to help reduce the cost. The Booklet contains vital information that new students need the day of their orientation and during the semester.
    4 Yes Orientation Operating Expenses Printing Catalogs for Orientations 11.000.708.1.639006 52368 $0.00 $2,480.00 Our academic counselors have requested that we have hard-copy catalogs available to use in the rooms during the counseling/registration portion of orientation. These are no longer free. Catalogs will not be given to students. This is assuming an on-campus print job at $4.00 per catalog for a total of 620 catalogs to be used for summer and winter orientations.
    5 Yes Orientation Operating Expenses Duplicating Supplies 11.000.708.1.639006 54200 $0.00 $1,000.00 To cover the costs of printing Orientation inserts. We have put most of our orientation handlouts posted on My BC Portal, but still must print some materials (ex. Daily Schedules, evaluations, hard copies of material for students without computer access and for students with disabilities.).
    6 Yes Orientation Operating Expenses Travel to NODA 11.000.708.1.639006 55200 $0.00 $800.00 Our students receive a great deal of exposure to other orientation programs at the NODA National Convention. Many of the program revisions that have been implemented over the past 5 years are the direct result of Butte College sending students and a staff member to NODA.
    7 Yes Orientation Operating Expenses Roadrunner Rush 11.000.708.1.639006 55890 $0.00 $3,000.00 Expenses surrounding Roadrunner Rush. In Fall 2012, about 500 new students participated in Roadrunner Rush. New students listened to a motivational speaker, participated in workshops, purchased textbooks, obtained Student Activities cards and browsed department tables. In the past, the Associated Students have helped fund this event, however AS funding is currently much tighter. The cost is $2,500 – food, $200 – tents, $200 – supplies, $100 – printing.
    Total(s) $0.00 $41,395.00