2013-14 Unit Plan
Motor Pool Transportation

Mission Statement

To provide support to District departments with safe, well-maintained vehicles and equipment.

Program Description

Staff Motor Pool consists of five 12-passenger vans, 1 shop truck, 1 FTE mechanic. This unit provides maintenance for approximately 150 pieces of equipment.  

Future Development Strategy

Strategy 1

Track and analyze actual repair costs for each department.

Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Actual data can be used to identify potiental savings and future replacement planning strategies.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Strategy 2

    Bring shop facility to current codes and safety standards.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Current electrical wiring and plumbing in shop area is deficient, creating safety hazards.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Strategy 3

    Commision study of vehicle wash area to determine the best way to aleviate the current safety hazard.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Current configuration of wash area is deficient and is a trip hazard.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Strategy 4

    Commission study to determine cost for installation of above ground tank system and decommisioning of underground tanks.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Current underground tanks are aging and repairs are very expensive.  Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Strategy 5

    Establish a program to systematically replace 12-passenger vans for use by District instructional and athletic departments.

    Initiatives
  • Focusing on student success
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    These vans support off campus and out of town travel and need to be in top condition for the safety of the students and staff. Newer vehicles have technology incorporated that makes them safer than the older vehicles.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 6

    Enhance preventive maintenance program for District vehicle and equipment that utilize this department for maintenance.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    A strong preventive maintenance program will reduce unplanned repair costs and will provide data to enable planning for future repair and replacement budgets.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Strategy 7

    Track and analyze fuel usage.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale


    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Required Resources

    Strategy #1, #6:  Supervisor and administrative staff time to analyze.

    Strategy #2: Cost is $40K to bring the electrical system in the shop up to current building and safety codes and $15K to re-route the plumbing for the shop wash sink into the District's waste system to meet current disposal standards.

    Strategy #3:  The cost to retain an engineer to evaluate the current vehicle wash area for re-design it to eliminate employee safety hazards. Cost is $7K.

    Strategy #4: The cost to retain an engineer to evaluate changing the current underground fuel station to an aboveground fuel station which will eliminate the on-going expensive repairs and prepare for potential regulations changes related to underground storage tanks.  Cost is $20K. 

    Strategy #5:  Currently two of the five vans we utilize are in excess of 100K+ miles and have reached their expected life cycle. Replacement of these older vehicles with new safety enhance technology vehicles will improve passenger safety. To continue supporting athletic and instructional field trips, we will need to replace these two vans over the next two years. Cost is $25K.

    Strategy #7:  Supervisor and administrative staff time to analyze. Collaborate with I.T. to maximize our reporting capability to be able to analyze usage.

     

    Current Revenue Stream

    No current funding for all strategies requiring funds.

    Augmentation Requests

    Original Priority Funded Program, Unit, Area Resource Type Description Account Number Object Code One-Time Augment Ongoing Augment Supporting Rationale
    1 Yes Staff Motor Pool Facilities Bring Shop Electrical and Plumbing Codes and Safety Standards 110002101696000 56220 $55,000.00 $0.00 Current electrical wiring and plumbing in the shop area is deficient, creating safety hazards.
    2 Yes Staff Motor Pool Facilities Retain engineer to analyze re-design of vehicle wash station 110002101696000 55100 $7,000.00 $0.00 Current configuration of wash area is deficient and is a trip hazard.
    3 Yes Staff Motor Pool Equipment Replacement of Aging 12-passenger vans 110002101696000 56610 $25,000.00 $0.00 These vans support off-campus and out-of-town travel and need to be in top condition for the safety of the students and staff. Newer vehicles have technology incorporated that makes them safer than the older vehicles. Currently two of the five vans we utilize are in excess of 100K+ miles and have reached their expected life cycle. Replacement of these older vehicles with new safety enhance technology vehicles will improve passenger safety. To continue supporting athletic and instructional field trips, we will need to replace these two vans over the next two years.
    4 Yes Staff Motor Pool Facilities Retain engineer to analyze replacement of underground storage tank system 110002101696000 55100 $20,000.00 $0.00 Current underground tanks are aging and repairs are expensive. Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year. The cost to retain an engineer to evaluate changing the current underground fuel station to an aboveground fuel station which will eliminate the on-going expensive repairs and prepare for potential regulations changes related to underground storage tanks.
    Total(s) $107,000.00 $0.00