2013-14 Unit Plan
Contracts/Risk Management

Mission Statement

The mission of the Business Contracts and Risk Management Office is to:  (1) provide value-oriented business contracts and risk management services in support of the District's mission; (2) process all business contracts in a professional and timely manner, in accordance with the State of California laws and District policies to enable the District to meet its goals and objectives without serious risk of liability; and (3) to protect the District’s human, financial and physical assets and resources from the adverse consequences of losses.




Program Description

The Business Contracts and Risk Management Department is administered by the Manager, Business Contracts and Risk Management who reports directly to the Vice President for Administration.


The Business Contracts and Risk Managment Department functions as a resource to the District providing services to District departments and units in the areas of business contracts and agreements review, analysis, compliance, preparation, development, approval and execution; and general risk management (risk identification, risk control, and risk financing), loss prevention and control, claims, insurance and contractual transfer. The Office coordinates the contracting activities of District departments and units from the initial departmental request to the completed and signed contract; provides advice and consultation in structuring business contracts for the District; partners with the department requesting the contract, as well as with Legal Counsel and Risk Management Consultants to properly draft contracts that are consistent with District policies and to provide the appropriate business, policy and legal review; and serves as the office of record for all executed District business contracts; administers the District’s self-insurance programs, including:  property, general liability, automobile liability and workers’ compensation; and commercial insurance programs including:  student and athlete accident, fine arts, crime, and other specialty insurance programs; provides analysis and assessment of risks and liabilities to the District resulting from proposed business contracts or campus activities; coordinates the handling of notices of claims received by the District with the District’s third-party administrator; and helps the campus community identify, eliminate, or reduce conditions or practices which may expose the District to human, environmental, or financial loss.

Future Development Strategy

Strategy 1

Develop Administrative Procedures for Contracts, Insurance, and Risk Management.

Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Required as part of District Board Policy and Administrative Procedure update.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 2

    Develop Business Contracts & Risk Management MyBC Page.

    Initiatives
  • Inspiring passion through collaboration
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Need to provide expanded introduction of Department's services. Need to provide awareness of procedures and guidelines and share information related to Business Contracts, Risk Managment and Insurance to the campus community.

    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Maintaining core programs and services
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 3

    Implement new Independent Contractor Procedures, Guidelines, and Limited Services Contract. Provide training to employees.

    Initiatives
  • Inspiring passion through collaboration
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Contract for Personal Services form and Independent Contractor guidelines currently being used are outdated. New contract form and guidelines are necessary to update legal requirements and provide a streamlined process.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 4

    Participate in at least one safety walk sponsored by the Safety Committee.

    Initiatives
  • Inspiring passion through collaboration

  • Supporting Rationale
    To identify safety concerns.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Strategy 5

    Implement new Waiver of Liability forms. Provide training to employees.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Waiver of Liability forms and guidelines currently being used for field trips and activities are outdated and cumbersome. New forms and guidelines are necessary to update legal requirements and provide a streamlined process.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Required Resources

    Office, Desk, Computer, Chair, Printer, Scanner

    Student Assistant

    Professional Development

    Supplies

    Current Revenue Stream

    None

    Augmentation Requests

    Original Priority Funded Program, Unit, Area Resource Type Description Account Number Object Code One-Time Augment Ongoing Augment Supporting Rationale
    1 Yes Business Contracts & Risk Management Operating Expenses Supplies 54500 $0.00 $750.00 To maintain office operations.
    2 Yes Business Contracts & Risk Management Personnel Student Assistant $5,200.00 $0.00 Need assistance with basic clerical duties, filing and implementing electronic document management system. Student Assistant @ 20 hours/week for 16 weeks/semester for 2 semesters.
    3 Yes Business Contracts & Risk Management Operating Expenses Professional Development 55200 $800.00 $0.00 Continuing education course in risk management. Completed the first of three courses for Associate in Risk Management (ARM) program in Fall 2012. Augmentation will provide funding to take second course in Fall 2013.
    Total(s) $6,000.00 $750.00